Garland presents Missaukee County savings plans

April 13, 2018

By John Raffel
Correspondent

Precia Garland, Missaukee County Administrator, presented MERS Health Care Savings Plan (HCSP) Agreements with proposed amendments at last Thursday’s finance committee meeting.

HCSPs are completely voluntary by employees, no contributions are made from the County. These plans are designed to help employees save funds for health care costs following their employment with the county.

There are six agreements and participants recently expressed interest in making amendments, as well as allowing for new enrollees. Changes include percentage of severance pay and annual longevity to be contributed to their HCSP. Item added to board agenda for action.


Garland also presented a proposed reorganization of the current Deputy Clerk/Scanning Position referred from the Personnel Committee. The reorganization would be as follows: the current full-time deputy clerk/scanning position would be replaced with a part-time deputy clerk position at four days a week. The deputy treasurer position that is currently three days per week would be increased to four days per week. Both of those positions would then be responsible for their departments own record scanning duties. The record scanning for the equalization department would also be performed by its own department personnel. Lastly, the building department secretary currently at three days per week would increase to four days per week and be responsible for department record scanning. The estimated annual savings to the County’s general fund is $21,065. Item added to board agenda for action.

Garland reviewed staffing organization for the Equalization Department. The two responses that were received for appraisal services were $27,165 and $28,545.

The bids came in higher than anticipated so it was determined that whether the Appraiser I position was part-time with appraisal services contracted or Appraiser I position was full-time and performing appraisals in-house the resulting cost would be about the same.

Therefore, the incoming Equalization Director has indicated he would prefer hiring a full-time appraiser to staff the department and keep appraisal services in-house. It is requested to approve this proposal, and move forward with posting the Appraiser I full-time position. Item added to board agenda for action.

Garland presented proposed budget amendments for the second quarter of FY18. Some of the amendments include expected revenue increases based on trend, expenditures increased due to severance pay due to several long-term employee retirements, and increased in medical examiner costs. The resulting change to the general fund is a bottom line increase of fund balance appropriation from $126,200 to $128,780. Many special funds also had amendment including Sheriff Special Forces, Secondary Road Patrol Grant, Jail Expansion, Concealed Pistol License, Child Care, Veteran Trust, and Commission on Aging. Item added to board agenda for action.

Garland also presented a PowerPoint presentation to jump-start the FY19 Budget planning process. The presentation reviewed the makeup of the County’s total budget, the outcome of FY17 budget, current status of FY18 budget, and goals and strategies for FY2019. The next step in the process is budget worksheets distributed to department heads and elected officials who will submit their budget requests.

These plans are designed to help employees save funds for health care costs following their employment with the county. There are six agreements and participants have expressed interest in making amendments, as well as allowing for new enrollees.
County officials noted changes include percentage of severance pay and annual longevity to be contributed to their HCSP.

Garland also presented a proposed reorganization of the current Deputy Clerk/Scanning Position referred from the Personnel Committee. The reorganization would be as follows: the current full-time deputy clerk/scanning position would be replaced with a part-time deputy clerk position at four days a week. The deputy treasurer position would be increased to four days per week.

Garland said the record scanning for the equalization department would also be performed by its own department personnel. She estimated the annual savings to the County’s general fund is $21,065.

Garland went over staffing organization for the Equalization Department. The two responses that were received for appraisal services were $27,165 and $28,545. It was noted the new Equalization Director has said he would rather hire a full-time appraiser to staff the department and keep appraisal services in-house.

Garland also presented a PowerPoint presentation to begin the 2019 Budget planning process. The presentation reviewed the makeup of the County’s total budget, the outcome of FY17 budget, current status of FY18 budget, and goals and strategies for FY2019. The next step in the process is budget worksheets distributed to department heads and elected officials who will submit their budget requests.

Precia Garland, Administrator, presented MERS Health Care Savings Plan (HCSP) Agreements with proposed amendments. HCSPs are completely voluntary by employees, no contributions are made from the county. These plans are designed to help employees save funds for health care costs following their employment with the county. There are six agreements and participants recently expressed interest in making amendments, as well as allowing for new enrollees. Changes include percentage of severance pay and annual longevity to be contributed to their HCSP. Item added to board agenda for action.


Garland also presented a proposed reorganization of the current Deputy Clerk/Scanning Position referred from the Personnel Committee. The reorganization would be as follows: the current full-time deputy clerk/scanning position would be replaced with a part-time deputy clerk position at four days a week.

The deputy treasurer position that is currently three days per week would be increased to four days per week. Both of those positions would then be responsible for their departments own record scanning duties. The record scanning for the equalization department would also be performed by its own department personnel.

Lastly, the building department secretary currently at three days per week would increase to four days per week and be responsible for department record scanning. The estimated annual savings to the County’s general fund is $21,065. Item added to board agenda for action.

Garland reviewed staffing organization for the Equalization Department. The two responses that were received for appraisal services were $27,165 and $28,545. The bids came in higher than anticipated so it was determined that whether the Appraiser I position was part-time with appraisal services contracted or Appraiser I position was full-time and performing appraisals in-house the resulting cost would be about the same.

Therefore, the incoming Equalization Director has indicated he would prefer hiring a full-time appraiser to staff the department and keep appraisal services in-house. It is requested to approve this proposal, and move forward with posting the Appraiser I full-time position. Item added to board agenda for action.

Garland had a PowerPoint presentation to jump-start the fiscal year 2019 Budget planning process.



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